Archive for the "RFB/RFP" Category

RFP: Furnish and Installation of Multi-Space Parking Meters (RFP-COP-06-19-02)

Beginning immediately, sealed proposals are sought and invited by The City of Poughkeepsie (the CITY) for this Request for Proposals (RFP) for the selection of a qualified vendor and/or Contractor for the RFP-COP-06-19-02 Furnish and Installation of Multi-Space Parking Meters, as set forth in the specifications prepared by the City of Poughkeepsie Engineering Department.

Sealed proposals will be received by the Board of Contacts and Supply, in the Office of the Purchasing Agent, until 2:30 p.m. on July 24, 2019, which after such time will be opened but not read aloud. A copy of the complete RFP may be obtained from the City of Poughkeepsie Purchasing Agent, CITY Hall, 62 Civic Center Plaza, Poughkeepsie, New York 12601 between the hours of 8:30 a.m. to 4:00 p.m. Official copies of the RFP may be advertised and/or obtained on the following websites:  www.bidnetdirect.com/new-york or www.cityofpoughkeepsie.com.

This project involves the purchasing and installation of a specified number of Multi-Space Parking Meters.

All questions must be submitted in writing via fax at 845-451-4355, email: Daniel Vonknoblauch, Parking Administrator: [email protected] or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business July 19, 2019

Specifications and bid forms are attached hereto. All mailed proposals will be sealed and distinctly marked “Proposal for RFP-COP-06-19-02: “Furnish and Installation of Multi-Space Parking Meters

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to require.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537-A:

This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law §220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course. It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will     be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

DEPARTMENT OF FINANCE

CITY OF POUGHKEEPSIE
William Brady
Commissioner of Finance
Dated:   June 22, 2019

RFB – Closed Top Ejector Trailer Or Equal (RFB-COP-05-19-03)

Beginning immediately, sealed bids are sought and invited by the City of Poughkeepsie for the Purchase of One (1) Closed Top Ejector Trailer Or Equalas set forth in the specifications prepared by City of Poughkeepsie’s Department of Public Works Department.

Sealed bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza, Poughkeepsie, NY 12601 on or before 2:30 pm on July 10, 2019 after which the will be publicly opened and read aloud in the third floor Common Council Chambers.  All bids must be made upon and in accordance with the form of proposals and attached specifications and shall be submitted in sealed envelopes marked:

PROPOSAL FOR BID #05-19-03: One (1) CLOSED TOP EJECTOR TRAILER  OR EQUAL  

 All questions must be submitted to Mike Innello, DPW Garage Supervisor in writing via email to: [email protected] by close of business (4:00 PM EDT) July 3, 2019.

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

 The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office , the City of Poughkeepsie website,  www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System. www.bidnetdirect.com/new-york . Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.  www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to require.


RFB: Hewlett Road Drainage Improvements (RFB-COP-05-19-04)

Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie (“The City”) as set forth in drawings and specifications prepared by City of Poughkeepsie’s Engineering Department.

Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Wednesday, July 10, 2019 after which time they will be publicly opened and read aloud in the third floor Common Council Chambers, with the contract being awarded as soon as practicable thereafter. All mailed bids will be sealed and distinctly marked “Proposal for RFB-COP-05-19-04”

This contract consists of the installation of 12” storm sewer at Hewlett Road and related work. All questions must be submitted in writing via fax at 845-451-4101, email: Joseph Chenier, Assistant Civil Engineer: [email protected] or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business July 1, 2019

A pre-bid meeting will be conducted on site at 13 Hewlett Road, Poughkeepsie, NY on Tuesday June 11, 2019 at 10:00 A.M. EDT

All mailed proposals will be sealed and distinctly marked “Proposal for RFB-COP-05-19-04: Hewlett Road Drainage Improvements. The City of  Poughkeepsie officially distributes bidding documents from the Purchasing Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System, www.bidnetdirect.com/new-york or The Contract Reporter, www.nyscr.ny.gov. Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, Regional Bid Notification System or The Contract Reporter will be sent addendum information, if such information is issued. If you have obtained this document from any other source it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at. www.bidnetdirect.com/new-york or the Contract Reporter, www.nyscr.ny.gov

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the conditions of this proposal. Performance and Labor bonds are required upon award.


RFB: Kaal Rock Picket Fence (RFB-COP 05-19-02)

Sealed bids are sought and invited by the City of Poughkeepsie for Kaal Rock Picket Fence; Bid No. RFB-COP 05-19-02, as set forth in drawings and specifications prepared by the City of Poughkeepsie’s Engineering Department.

Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 pm on June 19, 2019 after which time they will be publicly opened and read aloud in the third floor Common Council Chambers, with the contract being awarded as soon as practicable thereafter.

The Bidding Documents including Bidding Requirements and specifications may be obtained from the Office of the Purchasing Agent, City of Poughkeepsie, 1st Floor, 62 Civic Center Plaza, Poughkeepsie, New York. Official bid copies may be advertised and /or obtained on the following website: www.bidnetdirect.com/new-york or  www.cityofpoughkeepsie.com

This contract consists of the Purchase and Installation of a Decorative Picket Fence at Kaal Rock Park.  All questions must be submitted in writing via fax at 845-451-4101, email: Joseph Chenier, Assistant Civil Engineer: [email protected] or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business June 12, 2019

A site inspection will be held on Tuesday, June 4, 2019 at 10:00 a.m. onsite at Long Street cul-de-sac (off of Rinaldi Blvd).   It is strongly recommended that all prospective bidders attend this tour. 

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law and Federal Procurement Regulations 24CFR Part 85.36.

All mailed proposals will be sealed and distinctly marked

PROPOSAL FOR RFB-COP-05-19-02 KAAL ROCK PICKET FENCE.

 The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office , the City of Poughkeepsie website, www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System.  Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at. www.bidnetdirect.com/new-york or www.cityofpougkeepsie.com


RFB: Ferri TM 46 Boom Mower or Equal (RFB-COP-05-19-01)

Beginning immediately, sealed bids are sought and invited by the City of Poughkeepsie for the Purchase of One (1) FERRI TM 46 BOOM MOWER OR EQUALas set forth in the specifications prepared by City of Poughkeepsie’s Department of Public Works Department.

Sealed bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza, Poughkeepsie, NY 12601 on or before 2:30 pm on May 22, 2019 after which the will be publicly opened and read aloud in the third floor Common Council Chambers.  All bids must be made upon and in accordance with the form of proposals and attached specifications and shall be submitted in sealed envelopes marked:

PROPOSAL FOR BID #05-19-01: One (1) FERRI TM 46 BOOM MOWER OR EQUAL  

 All questions must be submitted to Mike Innello, DPW Garage Supervisor in writing via email to: [email protected] by close of business (4:00 PM EDT) May 17, 2019.

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

 The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office , the City of Poughkeepsie website,  www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System. www.bidnetdirect.com/new-york . Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.  www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to require.

DOCUMENTS

RFP: College Hill Open Reservoir Dam Engineering Assessment (RFP-COP-04-19-04)

Request for Proposals
College Hill Open Reservoir Dam Engineering Assessment

Note: Interested firms should submit their proposal to the Purchasing Department no later than 2:30 p.m. on 5/15/2019. 

Project Description: 

The City is seeking a proposal from qualified firms for an Engineering Assessment of College Hill Open Reservoir Dam, a Class B Dam.  6NYCRR Part 673 requires owners Class B (Medium Hazard) dams to perform an Engineering Assessment (EA) of their dam on a regular basis.  The City is seeking proposals for this dam’s initial.  The New York State Department of Environmental Conservation’s Guidance for Dam Engineering Reports should be followed (DOW 3.1.4).

The Engineering Assessment and Report must, at a minimum, include the following:

1. Hazard classification evaluation

2. Complete Safety Inspection

3. Evaluation of the dam’s spillway capacity

4. Evaluation of the dam’s structural stability

5. Evaluate Outlet works (reservoir drain) capacity

6. Review of the dam’s Emergency Action Plan, and

7. Provide a conclusion as to whether the dam is in conformance with current dam regulations and safety guidance.

The assessment should determine the condition of the dam relative to the appropriate safety criteria. It should identify deficiencies and recommend, as appropriate, remedial repairs, operational restrictions, monitoring, and/or modifications. The assessment should also identify any analyses and/or studies needed to assess and determine solutions to identified deficiencies. The engineering assessment must be performed by a professional engineer registered to practice in New York State and possessing appropriate experience in evaluation of dams of type, size, and location to be assessed.

Proposal Evaluation Criteria:

Cost Proposal (25% of Total Points Awarded)

Experience of Firm with Engineering Assessments of dams (35% of Total Points Awarded)

Experience and Qualification of Proposed Staff (25% of Total Points Awarded)

Logistics and Familiarity with the Area (15% of Total Points Awarded)

Proposal Due Date:     May 15, 2019  2:30 p.m.
Location:                    City of Poughkeepsie

Contact:

Joseph A. Chenier
Assistant Civil Engineer
City of Poughkeepsie
62 Civic Center Plaza
Poughkeepsie, New York 12601
(845) 451-4058
Fax: (845) 451-4101
Email: [email protected]

Submit to:

City of Poughkeepsie
Purchasing Department
62 Civic Center Plaza
Poughkeepsie, NY 12601



RFB: Poughkeepsie Waterline Project, Phase 1 (RFB-COP-08-18-02)

Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie (“The City”) for the Poughkeepsie Waterline Project, Phase 1 as set forth in drawings and specifications prepared by Clark Patterson Lee Consulting Services.





Bids will be received by the Board of Contract  and  Supply,  c/o  Purchasing  Agent,  62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Wednesday, May 15, 2019 after which time they will be publicly opened and read aloud in the third floor Common Council Chambers, with the contract being awarded as soon as practicable thereafter.  All mailed bids will be sealed and distinctly  marked  “Proposal  for  RFB-COP-08-18-02”        

This contract consists of the replacement of various waterlines throughout the City and related work. All questions must be submitted in writing via fax at 845-451-4101, email: Greg Bolner, Engineer: [email protected] or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business May 9, 2019

A pre-bid meeting will be conducted in the Engineering Department, City Hall, 62 Civic Center Plaza, Poughkeepsie, NY 12601 on Tuesday April 30, 2019 at 10:00 A.M. EDT

All mailed proposals will be sealed and distinctly marked “Proposal for RFB-COP-08-18-02: Poughkeepsie Waterline Replacement Project. The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued. If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at. www.bidnetdirect.com/new-york  or www.cityofpougkeepsie.com

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

This project is being funded in part by the EFC – Environmental Facilities Corporation. All work under this contract must comply with the requirements of this funding source, and may contain special monthly reporting procedures.

There is 26% goal for MWBE participation.

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the conditions of this proposal. Performance and Labor bonds are required upon award.

APPRENTICESHIP PROGRAM:

The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a construction contract with the City of Poughkeepsie with a value in excess of $100,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed, which have been registered with the NYS Commissioner of Labor in accordance with Article 23 of the Labor Law. Satisfactory evidence of registration with the New York State Commissioner of Labor by the deadline to submit its bid package for the construction contract on which it is bidding

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

Attention of bidders is particularly called to the mandatory Compliance with the Davis-Bacon Act and other Federal Labor Standards Provisions: Title VI and other applicable provisions of the Civil Rights Act of 1964; Executive Order 11246; Section 3 of the Housing and Urban Development Act of 1968; Section 109 of the Housing and Community Development Act of 1974; and Executive Order 11625 (Utilization of Minority Business Enterprise).  Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.

The City of Poughkeepsie hereby notifies all Bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, gender, color, or national original in consideration for an award.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may re-advertise for new proposals, if the best interest of the City will be served.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537- A:

This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law

§ 220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, and workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course.  It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

RFB: REBID – Abandonment of Underground Reservoir Tank at College Hill (RFB-COP-11-18-01)



Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie (“The City”) for the Abandonment of underground Reservoir Tank at College Hill, as set forth in drawings and specifications prepared by City of Poughkeepsie’s Engineering Department.

Bids will be received by the Board of Contract  and  Supply,  c/o  Purchasing  Agent,  62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Wednesday, February 20, 2019 after which time they will be publicly opened and read aloud in the third floor Common Council Chambers, with the contract being awarded as soon as practicable thereafter.  All mailed bids will be sealed and distinctly  marked  “Proposal  for  RFB-COP-11-18-01”

This contract consists of abandonment of existing underground Reservoir tank and related work. All questions must be submitted in writing via fax at 845-451-4101, email: Greg Bolner, Engineer:  [email protected], or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business February 13, 2019.

A pre-bid meeting will be conducted at the site. Interested parties shall meet on site College Hill, 205 North Clinton Street ( North Enterence), Poughkeepsie NY 12601 on Thursday, January 24, 2019 at 1:00 P.M. EDT

All mailed proposals will be sealed and distinctly marked “Proposal for RFB-COP-11-18-01: Abandonment of underground  Reservoir Tank at College Hill. The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System www.bidnetdirect.com/new-york or The New York State Contract Reporter, www.nyscr.ny.gov. Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, the Regional Bid Notification System or the Contract Reporter will be sent addendum information, if such information is issued. If you have obtained this document from a source it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at. www.bidnetdirect.com/new-york or the Contract Reporter, www.nyscr.ny.gov or by visiting www.cityofpougkeepsie.com

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

This project is being funded in part by the EFC – Environmental Facilities Corporation. All work under this contract must comply with the requirements of this funding source, and may contain special monthly reporting procedures.

There is 20% goal for MWBE participation.

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the conditions of this proposal. Performance and Labor bonds are required upon award.

APPRENTICESHIP PROGRAM:

The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a construction contract with the City of Poughkeepsie with a value in excess of $100,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed, which have been registered with the NYS Commissioner of Labor in accordance with Article 23 of the Labor Law. Satisfactory evidence of registration with the New York State Commissioner of Labor by the deadline to submit its bid package for the construction contract on which it is bidding

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

Attention of bidders is particularly called to the mandatory Compliance with the Davis-Bacon Act and other Federal Labor Standards Provisions: Title VI and other applicable provisions of the Civil Rights Act of 1964; Executive Order 11246; Section 3 of the Housing and Urban Development Act of 1968; Section 109 of the Housing and Community Development Act of 1974; and Executive Order 11625 (Utilization of Minority Business Enterprise).  Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.

The City of Poughkeepsie hereby notifies all Bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, gender, color, or national original in consideration for an award.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may re-advertise for new proposals, if the best interest of the City will be served.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537- A: This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law§ 220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, and workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course.  It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

RFB: Street Paving Equipment Rental with Operators (RFB-COP-01-19-07)

Beginning immediately, sealed proposals are sought and invited by the City of Poughkeepsie for Street Paving Equipment Rental with Operators as set forth in the specifications prepared by the City of Poughkeepsie’s Department of Public Works.

The Bidding Documents including Bidding Requirements and specifications may be obtained from the Office of the Purchasing Agent, City of Poughkeepsie, 1st Floor, 62 Civic Center Plaza, Poughkeepsie, New York.

Official bid copies may be advertised and /or obtained on the following website:  www.bidnetdirect.com/new-york or www.cityofpoughkeepsie.com

Sealed Bids will be received by the Board of Contract  and  Supply,  c/o  Purchasing  Agent,  62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Wednesday, April 10, 2019 after which time they will be publicly opened and read aloud in the third floor Common Council Chambers, with the contract being awarded as soon as practicable thereafter. All bids must be made upon and in accordance with the form of proposals and attached specifications and  shall be submitted in sealed envelopes marked:

PROPOSAL FOR RFB-COP-01-19-07 REBID: STREET PAVING EQUIPMENT RENTAL WITH OPERATORS

This Contract consists of Street Paving of various streets in the City of Poughkeepsie; Prevailing wage applies to this contract.

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

Specifications and bid forms are attached hereto. All mailed proposals will be sealed and distinctly marked “Proposal for RFB-COP-01-19-07R: “STREET PAVING EQUIPMENT RENTAL WITH OPERATORS”

The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office , the City of Poughkeepsie website, www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System., www.bidnetdirect.com/new-york.  Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy.  You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.  www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the conditions of this proposal. Performance and Labor bonds are required upon award.

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

APPRENTICESHIP PROGRAM:

The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a construction contract with the City of Poughkeepsie with a value in excess of $100,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed, which have been registered with the NYS Commissioner of Labor in accordance with Article 23 of the Labor Law. Satisfactory evidence of registration with the New York State Commissioner of Labor by the deadline to submit its bid package for the construction contract on which it is bidding

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to require.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537- A:

This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law §220, section 220-h.  It requires that on all public work projects of at least $250,000.00, all laborers, workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course.  It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement.  Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

RFP: Tree Inventory Update and Community Forestry Management Plan

REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES

for the preparation of
Tree Inventory Update and Community Forestry Management Plan (CFMP)

Scope of Services for City of Poughkeepsie Tree Inventory and Community Forestry Management Plan

REQUEST FOR PROPOSAL: 

Tree Inventory Update and Community Forestry Management Plan (.pdf)

ADDENDUM: 

Addendum 1: Tree Inventory Update and Community Forestry Management Plan (.pdf)

Addendum 2: Tree Inventory Update and Community Forestry Management Plan (.pdf)

INTRODUCTION

For this project, the City of Poughkeepsie (the city), in coordination with the Shade Tree Commission (STC), seeks proposals from qualified consultants to assist with updating the city’s 2006 Tree Inventory and creation of a Community Forestry Management Plan (CFMP).

PROJECT PURPOSE AND BACKGROUND

The proposed tree inventory and management plan are essential tools to help protect and enhance the city’s urban forest resources. The inventory will provide pertinent empirical data needed by the city’s Urban Tree Division, a subsidiary of the Department of Public Works Maintenance Division, which maintains the urban forest of over 12,000 city trees. The inventory will be conducted city-wide to document the location, species, tree size, condition, primary maintenance requirements, risk rating, and additional variables as deemed necessary by the city and selected consultant(s), of all trees on city-owned property. The inventory will also note available tree planting spaces. A Community Forest Management Plan will then utilize this data to strategize and prioritize tree maintenance, planting, and removal. The development of the management plan will enable the city to engage local residents, educate the public about the city’s urban forest, and foster community ownership over protecting and enhancing the city’s forest assets.

The proposed tree inventory and management plan will be an integral component of Poughkeepsie’s comprehensive tree care program. The results of this project will help Poughkeepsie better understand its urban forest’s composition, structure, and tree maintenance needs; plan for short-term and longterm resource allocation; develop risk management strategies; and enable the city to promote the economic, environmental, and social benefits its trees provide to the community.

The project area will include all street trees (and select park trees as permitted within the budget) in the City of Poughkeepsie, which has a land area of approximately 5.7 square miles. The city is home to just over 30,000 residents, and welcomes many visitors and commuters every day. The City of Poughkeepsie can be broken up into four general districts. To the west is the waterfront district, characterized by open space, some residential development, and historic industrial sites. The downtown district extends laterally from the waterfront to the city’s eastern boundary, contained largely by arterial highways to the north and south, and is characterized by a mix of commercial and residential uses. The southern district is largely residential with three large parks and many street trees. The northern district is a mix of residential, commercial, and industrial uses, and is home to the city’s largest park, College Hill Park. The city’s 2006 Street Tree Inventory recorded 9,460 trees and planting sites. A map of the inventoried trees can be found in Appendix A.

In urbanized areas such as the City of Poughkeepsie, street trees and city parks make up the majority of city’s “green spaces” and are essential to the health and quality of life of city residents. Like many other communities, the City of Poughkeepsie has been fighting against the adverse effects of the Emerald Ash Borer (“EAB”) as well as other tree pests. This challenged has reaffirmed the city’s dedication to protect its natural resources. The city has recently engaged in the creation of a Natural Resource Inventory with the help of the Environmental Cooperative at Vassar Barns, and an EAB Educational Campaign with the assistance of the local Shade Tree Committee. Poughkeepsie was named a 2017 Tree City USA by the Arbor Day Foundation in honor of its commitment to effective urban forest management. The proposed tree inventory and management plan will complement these initiatives and further propel Poughkeepsie towards achieving our environmental goals.

The inventory and management plan will directly benefit all residents of Poughkeepsie, local business owners, and visitors. Assessing the health of the community’s trees and working to increase the tree canopy through a comprehensive management plan will improve air quality, reduce noise, filter storm water, reduce the heat index, increase property values, and foster increased visitors and revenues in commercial districts.

The city is seeking a qualified consulting firm that will use ISA-certified arborists to conduct the inventory, which will be compiled in a format compatible with the city’s existing iWorQ System, the software utilized by the city’s community development and public works departments.

The tree inventory will contain, at minimum, the following information:

  • Column heading and description of column content; Street address and xy coordinates; Species and common name; Photo; Tree size; Multi-stem tree; Condition; Maintenance needs; Tree roots lifting sidewalk; Defects; Tree risk assessment and rating; Residual risk; Further inspection needs; Presence of overhead utilities; Field Notes; Date of inventory
  • Potential planting spaces

The Community Forest Management Plan will contain, at minimum, the following components:

  • Executive summary, inventory analysis, benefits of the urban forest, tree management program, planting plan, references, glossary, and Appendices.