Purchasing » RFB/RFP » RFB: Installation and Removal of the Industrial Control and Sub Control Panels at City of Poughkeepsie’s Water Treatment Facility

RFB: Installation and Removal of the Industrial Control and Sub Control Panels at City of Poughkeepsie’s Water Treatment Facility

Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie (“The City”) for the Installation and Removal of the Industrial Control and Sub Control Panels at City of Poughkeepsie’s Water Treatment Facility, as set forth in drawings and specification prepared by Engineering Consultant, Armani Consulting Corp.  

Bids will be received by the Board of Contract  and  Supply,  c/o  Purchasing  Agent,  62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Wednesday, September 9, 2020 after which time they will be publicly opened and read aloud via video conference. Anyone who wants to hand deliver a bid package should contact the Purchasing Agent for an appointment via email;  [email protected] or phone, 845-451-4048

  All mailed bids will be sealed and distinctly  marked  “Proposal  for  RFB-COP-06-20-01” 

This project consists of the Installation and Removal of the Industrial Control Panels, including sub control panels, electrical wiring and fiber optics, The City has purchased the Control Panels and are on site.

Any questions or clarification to the bid specifications or technical specifications must be submitted in writing to Mr. Randy Alstadt, Water Plant Administrator, via fax at 845-451-4175, email to: [email protected]or mail to 3431 North Road,  Poughkeepsie NY  12601.

All questions must be submitted in writing by 4:00 p.m. on Wednesday, September 2, 2020

 A pre-bid video conference will be conducted on Monday, August 17, 2020 at 10:00 A.M. EDT with an additional prescheduled on site visit per vendor.

All mailed proposals will be sealed and distinctly marked “Proposal for RFB-COP-06-20-01: Installation of Control Panels. The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, the City of Poughkeepsie website, or through the Hudson Valley Municipal Purchasing Group’s Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies.  Only those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent addendum information, if such information is issued. If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at. www.bidnetdirect.com/new-york or www.cityofpougkeepsie.com

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

This project is being funded in part by the EFC – Environmental Facilities Corporation. All work under this contract must comply with the requirements of this funding source, and may contain special monthly reporting procedures.

There is 26% goal for MWBE participation.

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the conditions of this proposal. Performance and Labor bonds are required upon award.


The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a construction contract with the City of Poughkeepsie with a value in excess of $100,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed, which have been registered with the NYS Commissioner of Labor in accordance with Article 23 of the Labor Law. Satisfactory evidence of registration with the New York State Commissioner of Labor by the deadline to submit its bid package for the construction contract on which it is bidding


Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

Attention of bidders is particularly called to the mandatory Compliance with the Davis-Bacon Act and other Federal Labor Standards Provisions: Title VI and other applicable provisions of the Civil Rights Act of 1964; Executive Order 11246; Section 3 of the Housing and Urban Development Act of 1968; Section 109 of the Housing and Community Development Act of 1974; and Executive Order 11625 (Utilization of Minority Business Enterprise).  Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.

The City of Poughkeepsie hereby notifies all Bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, gender, color, or national original in consideration for an award.


The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may re-advertise for new proposals, if the best interest of the City will be served.


This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law

§ 220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, and workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course.  It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.


Brian Martinez, PHD
Commissioner of Finance  
Dated: July 27, 2020

Bid Documents


Notice of Cancellation: RFB-COP-06-20-01

Download 118.44 KB 702 downloads | Uploaded: September 8, 2020 | Modified: September 8, 2020 |


Installation and Removal of the Industrial Control and Sub Control Panels (RFB-COP-06-20-01)

Download 22.59 MB 1038 downloads | Uploaded: August 3, 2020 | Modified: August 3, 2020 |