Purchasing » Uncategorized » RFB: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

RFB: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Beginning immediately, sealed proposals are sought and invited by the owner, the City of Poughkeepsie for the Construction of Poughkeepsie Pedestrian Safety Improvements as set forth in the specifications prepared by the City of Poughkeepsie.

Bidding Documents including Bidding Requirements and Contract Documents may be obtained at The City of Poughkeepsie, 1st Floor, 62 Civic Center Plaza, Poughkeepsie, New York. Official bid copies may be advertised and /or obtained on the following website: www.bidnetdirect.com/new-york or  www.cityofpoughkeepsie.com: or the NY State Contract Reported, www.nyscr.ny.gov

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence.  Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

A pre-bid meeting will be conducted on site at Washington and Mansion Street on Tuesday, March 23, 2021.

Addenda will be emailed from the City to Bidders listed on the official Plan Holders List.  An emailed response from the Bidder, to the Addendum sent by the City will act as proof that the Bidder received the Addendum.  In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page CS-1 of the Bid Form. Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal.  All Addenda so issued shall become part of the Contract Documents.

Sealed proposals for Poughkeepsie Pedestrian Safety Improvements will be received by the Board of Contract and Supply, in the Office of the Purchasing Agent, until 2:30 p.m. on April 14, 2021 at City Hall located at 62 Civic Center Plaza, Poughkeepsie, New York 12601. All bids must be made upon and in accordance with the form of proposals and attached specifications and shall be submitted in sealed envelopes marked:

D036037

PIN 8762.03

Poughkeepsie Pedestrian Safety Improvements

All bids received pursuant to this notice will be opened and read publicly via the City of Poughkeepsie’s conference call system. Interested parties can participate on the date and time specified by using the call-in information provided by the City.

This Contract consists of the construction of Pedestrian Safety Improvements at 29 pedestrian crossing locations across the City of Poughkeepsie as detailed in the construction drawings. Prevailing Wage applies to this contract.

This is a Federal Aid Project and construction will be in strict conformance with all NYSDOT and Federal Aid Requirements and governed by the NYSDOT Standard Specifications Section 100 – General Provisions and Section 200 thru 700 – Technical Specifications dated January 1, 2021. 

There is a 6% goal for DBE participation.

There is no M/WBE language in the project.

Project EEO goals are 6.4% for minorities and 6.9% for women. The use of Equitable Business Opportunities (EBO) software reporting software is required on this project.

All contract work on this project must be completed by November 30, 2021. The maximum number of on-site days performing construction activities shall not exceed 130 business days between the issuance of the Notice to Proceed and November 30, 2021.

The bid proposal includes six (6) Bid Alternates. Specifically, the award will be based on the following:

  • The price of the Base Bid, plus Bid Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4, plus Bid Alternate 5, plus Bid Alternate 6, will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for the Base Bid, plus Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4, plus Bid Alternate 5, plus Bid Alternate 6 exceed the budgeted amount, then price of the Base Bid, plus Bid Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4, plus Bid Alternate 5 will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for the Base Bid, plus Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4, plus Bid Alternate 5 exceed the budgeted amount, then price of the Base Bid, plus Bid Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4 will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for the Base Bid, plus Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3, plus Bid Alternate 4 exceed the budgeted amount, then price of the Base Bid, plus Bid Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3 will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for the Base Bid, plus Alternate 1, plus Bid Alternate 2, plus Bid Alternate 3 exceed the budgeted amount, then price of the Base Bid, plus Bid Alternate 1, plus Bid Alternate 2 will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for the Base Bid, plus Alternate 1, plus Bid Alternate 2 exceed the budgeted amount, then price of the Base Bid, plus Bid Alternate 1 will be used to determine the low bidder and will be basis of award; however,
  •    If all the bids for Base Bid, plus Alternate 1 exceed the budgeted construction amount, then the price of only the Base Bid will be used to determine the low bidder and will be the basis of award.

There are no residential or geographical restrictions on this project.

Where state and local requirements differ from federal, the federal requirements shall be followed.

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law.

The Proposal shall be accompanied by a bid bond or a certified check for five percent (5%) of the total amount of the bid and made payable to the City of Poughkeepsie.

The City reserves the right to consider the bids for forty-five (45) days after receipt before awarding any

Contract, and to waive any minor informalities in, and to reject, any and all bids or to accept the one that in its judgment will be for the best interest of the City.  All bids are subject to final review and approval by the

City and NYSDOT before any award of contract may be made.  Receipt of bids by the City shall not be construed as authority to bind the City.  

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications.  This is a unit price bid as described in the Instructions to Bidders.  No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.  

The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid.  The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract.  If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at

https://osc.state.ny.us/venrep/form_cca2.htm.

Any questions or clarification to the bid specifications or technical specifications must be submitted in writing to the Mr. Joseph Chenier, Assistant Civil Engineer, at 62 Civic Center Plaza, Poughkeepsie, NY 12601 or by email to: [email protected]  prior to the bid opening.

Such questions must be received on or before 12:00 P.M on Tuesday, April 6, 2021, unless otherwise stated in writing.  Bidders shall promptly notify GPI at the contact information below, of any errors, omissions, conflicts or ambiguity within the Contract Documents at once.

Owners Contact                                                                   

Joe Chenier – Assistant Civil Engineer         
City of Poughkeepsie
62 Civic Center Plaza
Poughkeepsie, New York 12601
Phone: (845) 451-4058
[email protected]

Engineer’s Contact                                                                          

Michael Wieszchowski, P.E., PTOE
Vice President/Project Manager
Greenman-Pedersen, Inc
80 Wolf Road, Suite 300
Albany, New York 12205
Phone: (518) 898-9554
[email protected]

Bid Documents

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Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 16.77 MB 173 downloads | Uploaded: March 11, 2021 | Modified: March 11, 2021 |

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Addendum 1: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 14.84 MB 158 downloads | Uploaded: March 16, 2021 | Modified: March 16, 2021 |

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Addendum 2: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 97.90 KB 118 downloads | Uploaded: April 1, 2021 | Modified: April 1, 2021 |

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Addendum 3: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 448.71 KB 50 downloads | Uploaded: April 13, 2021 | Modified: April 13, 2021 |

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Addendum 4: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 123.64 KB 52 downloads | Uploaded: April 13, 2021 | Modified: April 13, 2021 |

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Bid Sheets: Poughkeepsie Pedestrian Safety Improvements (RFB-COP-10-20-01)

Download 278.80 KB 115 downloads | Uploaded: April 1, 2021 | Modified: April 1, 2021 |